Self-evaluation of study programmes
With the aim of monitoring and improving the quality of study programmes, regular self-evaluation is carried out for each active study programme, as defined in Article 6 of the Quality System Rules of the University of Ljubljana (UL). Self-evaluation of study programmes serves to ensure the quality of programme provision, and to monitor the current relevance and sustainability of the individual study programme.
Self-evaluation of study programmes is the basis for overhauling and modifying programmes, and represents a crucial mechanism for developing study programmes and the process of study at member faculties. Self-evaluation of study programmes is performed annually, and the conclusions of this process are incorporated into the Business Report and Quality Assurance Report of the member faculties and UL.
The method of performing self-evaluation of study programmes is defined in detail by the UL Guidelines for self-evaluation of study programmes. The self-evaluation process is further harmonised and defined through quality loops for self-evaluation of study programmes. The quality loops thereby facilitate appropriate and harmonised implementation of the process across the entire University. They provide information such as which activities needs to be done and when.
Study programme coordinators, together with stakeholders and the management of the UL member faculty, draw up a self-evaluation report
November-December
UL member faculty committees together with the management discuss the individual report on the study programme self-evaluation
January
Preparation of UL member faculty for self-evaluation of study programme
October
The UL member faculty senate deliberates over and approves the reports and adopts measures
February
The UL member faculty notifies stakeholders of the key points in the self-evaluation report
at least once a year
The UL member faculty sends the data to the UL Rector's Office
January-February
Study programme coordinators, together with stakeholders and the management of the UL member faculty, draw up a self-evaluation report
November-December
The two UL member faculty committees discuss the individual report on the study programme self-evaluation
January
Preparation of UL member faculty for self-evaluation of study programme
October
The programme council of the study programme deliberates over and approves the reports and adopts measures
February
The programme council of the study programme notifies stakeholders of the key points in the self-evaluation report
at least once a year
The programme council of the study programme submits the data to the UL Rector's Office
January-February
Study programme coordinators for the field, together with stakeholders and the management of the UL member faculty, draw up a self-evaluation report
November-December
The UL member faculty committees discuss the individual report on the study programme self-evaluation
January
Preparation of UL member faculty for self-evaluation of study programme
October
The consortium body discusses and adopts the joint self-evaluation report
January
The UL member faculty notifies stakeholders of the key points in the self-evaluation report
at least once a year
The UL member faculty sends the data to the UL Rector's Office
January-February
Study programme coordinators for the field, together with stakeholders and the management of the UL member faculty, draw up a self-evaluation report
November-December
The two UL member faculty committees discuss the individual report on the study programme self-evaluation
January
Preparation of the Programme Council of the study programme and UL member faculty for self-evaluation
October
The programme council of the study programme deliberates over and approves the reports and adopts measures
February
The programme council of the study programme notifies stakeholders of the key points in the self-evaluation report
at least once a year
The Programme Council of the study programme and UL member faculty senate submit the data to the UL Rector's Office
January-February
Study programme coordinators, together with stakeholders and the management of the UL member faculty, draw up a self-evaluation report
November-December
Preparation of UL member faculty for self-evaluation of study programme
October
The two UL member faculty committees discuss the individual report on the study programme self-evaluation
January
The UL member faculty senate deliberates over and approves the reports and adopts measures
February
The UL member faculty sends the data to the UL Rector's Office
January-February
The UL member faculty sends the data to the UL Rector's Office
January-February
Preparation of proposed report on self-evaluation of study programmes
January-March
Preparation, monitoring and notification at the University level
October
Discussion in consultative and other bodies of UL
February-March
The UL Senate and Governing Board discuss and adopt the proposed report
March
The proposed report is addressed by the UL Quality Assurance Committee
March
Monitoring satisfaction
Student surveys
The student survey is conducted with intention to monitor the opinion of students on individual subjects and the pedagogical work of higher education teachers and higher education associates, as defined in Higher Education Act (only in Slovene). Based on the results of the survey, UL member bodies and individual teachers and associates improve study programs, the manner of their implementation and pedagogical work. The conducting of UL student surveys is regulated in detail by the Rules on UL student surveys (only in Slovene).
USKAP coordinates the compilation of the student survey reports
15. November
Students complete the surveys during the two semesters
academic year
ODiscussion of student survey reports by official bodies of UL member faculties and UL bodies
December-January
Discussion and adoption of measures by the UL Senate
March
The Quality Assurance Committee deliberates and proposes to the UL Senate the selection of measures for adoption
March
Analyses
Meta-analyses of self-evaluation reports on study programmes
In order to monitor the implementation of the self-evaluation of study programmes and to update the quality system, we periodically prepare a meta-analysis of self-evaluation reports of study programmes. As part of the meta-analysis, we check the operation of the self-evaluation mechanism by individual dimensions and check the quality of the self-evaluation and, above all, the presence of evaluation, which is of fundamental importance for the appropriate updating of study programmes.